Convention Center photo

Welcome!

The LEGO KidsFest is coming to the Raleigh Convention Center February 28 – March 2. Below, you'll find helpful information for exhibitors. If you still have questions, please contact show management.

 
LEGO KidsFest show hours*

Friday, February 28, 2014
4 pm – 8:30 pm

Saturday, March 1, 2014
Session I: 9 am – 1:30 pm
Session II: 3 pm – 7:30 pm

Sunday, March 2, 2014
Session I: 9 am – 1:30 pm
Session II: 3 pm – 7:30 pm

*Please be at your booth 15 minutes before the session opens. Booth must be set up and staffed throughout all show hours.

Load-in/Load-out Dates and Times

Exhibitors can load in on Friday, February 28 – 8:00am to 12:00pm. Your booth must be show-ready by 12:00pm.

Load out will begin at 7:45pm on Sunday, March 2, or when all attendees have exited the show floor.

CLICK HERE for full Load In/Out information.

divider

IMPORTANT DUE DATES:

Friday, February 12:

• Insurance Certificate and signed Rules and Regulations due to Eddie Samuel [esamuel@legokidsfest.com] Note: Rules and Regulations must be signed by onsite contact.

• Any additional tables, chairs, carpet and labor needs must be ordered through Eddie Samuel [esamuel@legokidsfest.com] at 860.953.4500 x103

• Electrical/Internet advance rates expire (See info under exhibitor services)

• Booth payment due to LEGO KidsFest

divider

Insurance Information for Participants

All exhibitors must secure and maintain general liability insurance in order to set up a display on-site. You will need to contact your insurance carrier and have them list LIFE Marketing & Events, LLC as the certificate holder.

A Certificate of General Liability must name:

• LIFE Marketing & Events, LLC at 106 South Street, West Hartford, CT 06110.

• be in the amount of 1,000,000/2,000,000 minimum liability coverage.

You can click here to view a sample Insurance Form (PDF)

divider

Exhibitor Rules and Regulations

Below is a list of rules and regulations for being on-site at the LEGO KidsFest. Please be sure all staff members read through these rules and regulations. Show Management reserves the right to remove anyone not obeying the rules and regulations.

• No sales of any kind including the acceptance of cash, credit card numbers or checks.

• No tips/donations may be solicited.

• No stickers, helium balloons or glitter.

• No music, unless approved by LIFE Marketing & Events.

• All aisles must be kept clear of exhibitor assets and staff.

• No bags of any kind can be distributed.

• All giveaways must be pre-approved by LIFE Marketing & Events.

• Prize wheels are prohibited.

• No outside food may be brought into the convention center. Concessions will be available throughout the weekend.

• All booth materials need to be non-flammable and non-toxic. No open flames.

• All exhibitors must stay in assigned booth and may not walk around event to solicit/market organization or business.

• Booth must be staffed at all times throughout the weekend.

• Booths must remain open from beginning to end of each session.

• All booth staff must be 18 years or older.

• Children under the age of 18 are not allowed on the show floor during load in/load out hour.

• Show management is not responsible for lost or stolen items on the show floor. Please do not bring any unnecessary valuable personal items onto the show floor.

• Reminder: Show management does not validate parking.

• If on-site storage is required advance arrangements must be made with show management.

• If rules/regulations are not followed, exhibitor(s) may be asked to leave.

Requirements for exhibitors that have been approved by LIFE Marketing & Events for an on-site vehicle:

• Battery disconnected

• ¼ tank or less of gas

• Gas cap locked or taped shut

• Drip pan under vehicle

Please note: The facility, LIFE Marketing & Events and the LEGO Group are not responsible for any damaged, lost or stolen items.

divider

EXHIBITOR BADGES

Exhibitors will not be allowed into the exhibit hall without a badge. Exhibitor badges will be available on-site. Please call Eddie Samuel at 860.840.6357 once you arrive. Badges must be distributed to each staff member. Badges are session-specific so staff working multiple sessions will need multiple badges. Children under 18 and individuals not working the booth are not permitted to use Exhibitor Badges. Show management will not be responsible for lost badges. If staff changes occur, please contact Eddie Samuel [esamuel@legokidsfest.com] at 860.840.6357 and show management will do its best to accommodate the change or addition.

divider

EXHIBITOR Entrance

Exhibitors should enter the event through the Hall C doors, which is located across from the ticket booth. Building security will staff the entrance and they will be checking for exhibitor badges.

divider

EXHIBITOR SERVICES

Demers logoSTANDARD BOOTH (Demers Events & Expo Services)

Each 10x10 booth includes one 6 ft. table (topped and skirted), 2 folding chairs, 3 ft. pipe and drape side rails and an 8 ft. backdrop.

 

Carpet, additional tables and chairs and/or labor

To order carpet, additional tables and chairs or to schedule labor for the set-up and/or teardown of your booth, please contact Eddie Samuel at Esamuel@legokidsfest.com.

 

ADDITIONAL SERVICES (Provided by the facility)

The following services are not included in a standard booth space and must be ordered through the Raleigh Convention Center:

• Electricity
• Internet

To secure these services with the Raleigh Convention Center, download http://www.raleighconvention.com/assets/files/3/utilities-order-form.pdf.

For Internet questions: 919.996.8519; for electrical questions: 919.996.8526 To take advantage of discounted rates for the above services (with the exception of internet), advance orders must be paid in full and received with payment no later than Wednesday, February 12, 2014.

Reference your booth number on the floor plan when ordering exhibitor services.

divider

Floor Plan

Use the floor plan below as reference when ordering and/or setting up (PDF link).

floorplan

divider

Shipping Information

Important Shipping Dates:

DIRECT SHIPMENTS: Direct shipment will only be accepted at the Raleigh Convention Center Wednesday, February 26, through Friday, February 28.

LATE SHIPMENTS: Demers reserves the right to accept or refuse shipments arriving before or after the deadline referenced above. If accepted, exhibitor will be charged an additional $10.00 per cwt, $100.00 minimum.

Freight Shipping Address:

Raleigh Convention Center
c/o Demers Exposition Services, Inc.
500 South Salisbury Street
Raleigh, NC 27601

Shipping Labels:

Download the Demers Exhibitor Shipping Label (PDF).

divider

SET-UP/BREAKDOWN INFORMATION

Exhibitors must load in/out using the loading dock. Once your vehicle is unloaded, you must move your car to the any available parking area (street parking or one of the parking garages). There is no parking on the loading dock. Please be aware, show management does not pay for exhibitor parking. Loading dock is located behind the RCC. Use this map.

 

Dates and Times

Exhibitors can load in on Friday, February 28 – 8:00am to 12:00pm. Your booth must be show-ready by 12:00pm.

Load out will begin at 7:45pm on Sunday, March 2, or when all attendees have exited the show floor. Please do not take down your booth before the floor is clear. You have until 11:59pm to clear your space. Items left behind will be disposed of.

IMPORTANT:

1) When you arrive at the loading dock please contact Eddie Samuel at 860.840.6357. He will direct you to your booth.

2) Each exhibitor will have 20 minutes in the loading dock to unload. After 20 minutes, please then move your car to any available parking area. Please be aware, show management does not pay for exhibitor parking.

3) Exhibitors are required to bring all necessary equipment and assistance needed to load in/out (hand truck, dolly, etc.). Show management does not provide these items. For an additional cost, load in/out assistance can be contracted from the decorator Demers Expo Services. Labor can be ordered onsite by contacting Eddie Samuel at 860.840.6357.

divider

Directions/Parking

Event Location:

• Raleigh Convention Center - 500 South Salisbury Street, Raleigh, NC 27601

• Located in the heart of downtown Raleigh, NC, the Raleigh Convention Center has convenient parking and full handicap (ADA) accessibility.

Street Map (PDF) surrounding the Raleigh Convention Center

Facility Directions:

• The Raleigh Convention Center is located adjacent to the Raleigh Amphitheater.

• From Points West: I-40 east to exit 298B South Saunders Street.

• From Points East: 64/264 to I-440 east; merge onto I-40 west and exit at 298B South Saunders Street.

• From Points South: US-1 north to I-40 east; exit at 298B South Saunders Street.

• From Points North: US-1 South into the city - left on Lenoir Street.

Loading Dock Directions:

The loading dock entrance is located on the corner of Lenior Street and Dawson Street. The dock is fenced in. You will turn right off of Lenior Street into a gate onto a paved road. There is a large white sign at the entrance that reads "500 South Salisbury Street, Raleigh Convention Center Deliveries."

Loading Dock map (PDF)

Exhibitor Loading/Unloading Access Pass (REQUIRED) (PDF)

Loading Dock Rules

Parking in Building and Surrounding Options:

Public Parking garages on Lenoir Street between Salisbury and McDowell Street; one on McDowell Street between Cabarrus and Davie Street; One on Salisbury Street between Cabarrus and Davie Street.

• Lenoir Street: $7.00 (cash only)

• Cabarrus Street: $12.00

• Accessible Parking: 1st level of each garage

divider

Contact Info

For any other questions, please contact:

Eddie Samuel
Event Coordinator
PRIOR TO EVENT: 860.953.4500 x103
WEEK OF EVENT: 860.840.6357
esamuel@legokidsfest.com